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Purchase Order Change Acknowledgement

 

The Purchase Order Change Acknowledgement is used to convey acceptance or rejection of changes to a previously submitted purchase order by the seller.

Response codes may include an acceptance, rejection, change or replacement and may be sent at a header level or more detailed at the line item level. The document may be a simple acceptance identifying the purchase order number and an order status of accepted or rejected. A more detailed change acknowledgement communicates item additions, changes and deletions, increases and decreases to quantities, fulfillment date and price changes.

Vantage Point’s Purchase Order Change Acknowledgement Process offers automated options to facilitate quick turnaround of the document by leveraging the originating purchase order data in conjunction with valuable data in your ERP application. Individual acknowledgements may also be amended prior to transmission.

Features

  • Generate the change acknowledgement based on the inventory availability and planning information in the ERP application 
  • Includes the ability to automatically create a change acknowledgement on receipt of a purchase order change based on trading partner predefined settings; for the trading partner that requires a simple acceptance notification.
  • Supports the manual creation of a change acknowledgement from an existing purchase order in an easy to use form with “Drop-down” selections and data fields limited to applicable values for each part to ensure that proper response codes are transmitted. This simplifies the acknowledgement process and helps prevent errors.
  • Leverages the Universal Data Translator mapping tool to ensure trading partner specifications and compliance is met upon transmission

Benefits:

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Flexible creation methods

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Preserves contractual order details and fulfillment timelines with your trading partners

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Accuracy of order fulfillment and final invoicing