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New GP Platform, New Year Ring in New Trends in EDI for Microsoft Dynamics GP: Must-have Questions to Identify Which EDI Solution Is Right For Your Business

January 8, 2013 @ 17:01 PM

With the year starting off with Microsoft Dynamics GP 2013 on the market, the stage is set for huge opportunities for the Dynamics community, whether it be an evaluation, implementation or upgrade to the new platform. For months prior to the release, the community gained insight into some of the 125+ new features and functions coming out with GP 2013 thanks to the Microsoft Dynamics GP 2013 Feature of the Day Series. However, the opportunities don’t reside just within the ERP, but also with the ISV solutions that Microsoft relies on to extend the power of its latest GP platform, as well as those before it.

2013 Trends in EDI

Regardless of where your business is with Dynamics GP – evaluating, using, contemplating an upgrade – it’s critical that you not only look at the features and functions of the ERP, but also consider the features and benefits of the supporting ISV solutions, specifically Integrated EDI. And while you may not be ringing in the New Year with any new EDI requirements, isn’t it the perfect time to resolve how you meet them to increase the cost-savings and competitive advantage for your business?

When considering how you manage EDI integration and compliance, take into account what’s trending in Dynamics GP EDI:

#1 – End to end automation
Pushing a button to integrate a transaction used to be great as it saved time over manual entry. But now users are asking, “Why do I even have to push a button?” They want automation of key EDI process that gives them the flexibility and security they’re looking for.

#2 – Manage EDI by exception
GP users don’t want to deal with every transaction, only the issues that need attention. Managing by exception lets the transactions without discrepancies continue without interruption and eliminates unnecessary manual touch points.

#3 – Leverage standard Microsoft integration framework
Writing directly to tables and bypassing business logic is not best practice. By leveraging integration tools such as Microsoft’s e-Connect, users can avoid custom routines that populate data and bypass standard business logic.

#4 – Deeper and broader integrations
Partner mandates and lean initiatives are driving more integrations, such as sales order updates, or handling advanced three-way matching logic when integrating purchase order invoices. Integrating new partners relationships such as transportation logistics, banks, buying groups, brokers and suppliers are increasingly becoming “must haves”.

#5 – Avoid transaction fees
EDI data is a lot like email – would you pay to send an email? Right, then why pay for moving transactions when you don’t need to, especially when your trading partners support direct connect?

#6 – Transaction Auditing
Too many companies complain about the lack of tools available that can identify issues before they become problems. They wonder why they can’t find out that an invoice was not transmitted and/or received by a partner before it is overdue or identify sales orders that “fell through the cracks”. They want to be alerted a document has failed somewhere during the process.

#7 – Guaranteed, end-to-end support
In the world of EDI where delays and errors in transacting data can result in unnecessary and costly expense, organizations don’t have the flexibility of waiting for support responses. Having a single source provider that manages the entire flow including Dynamics integration is becoming a luxury that companies refuse to do without.

The Next Step with EDI

Knowing these trends, it is possible to find an EDI solution that supports your business objectives and technology investments. While all EDI solutions may seem to offer the same features and benefits as the next, just like not all businesses are the same, neither are the EDI solutions that are needed to support them.

That’s why when it comes to selecting an EDI solution you have to know what questions to ask in order to differentiate between all of the available technology options. The EDI for Microsoft Dynamics GP Evaluation Check List is designed to take you beyond the product data sheet and software demonstration to uncover the distinguishing factors of each solution so that you can make the right choice for your business. For example, do you know if the solution is flexible enough to be deployed in the cloud or on-premise? If deployed in the cloud, is there any local software component? Does the solution provider offer a fully- outsourced compliance management service and the ability for you to manage your own mapping and compliance?

Microsoft Dynamics GP is starting off the year with exciting new opportunities found in GP 2013, but opportunities abound elsewhere for those in the GP community resolving to improve their company’s competiveness in the New Year. When it comes to Integrated EDI for Dynamics GP, knowing the trends and the must-ask questions for EDI solution providers will be key in keeping these resolutions. Get started and put EDI solution providers to the test!


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